Cyber Security
This is incredibly important in today’s digital age where scams, viruses, phishing emails and malware are becoming more and more sophisticated. This is an area I have to take seriously as I deal with clients personal and sensitive information on a daily basis. I recently updated my Cyber Security training and I have summarised the main takeaways here.
1️⃣ Back Up Your Data!
I have to admit, this was an aspect of Cyber Security I hadn't given much thought to. A cloud back up and a external hard drive back up, at least weekly, is recommended. Most people probably have some form of cloud back up whether it’s to iCloud, Google Drive or One Drive - check and see if this is regular and actually happening. There is always a possibility of hacks or other technical issues so make sure and have second in place. Buy an external hard drive and make a note in your calendar to back this up on a regular basis.
2️⃣ Antivirus Software
This is essential, it doesn't necessarily have to be a paid for program. I use Malwarebytes and it's great. Windows Defender, which used to receive criticism is now rated as one of the top antivirus software out there. This is free for Windows users. There is a common misconception that Mac users don’t need Antivurus - I have news for you - you do!
3️⃣ Update Software
It is really important to keep your computer, software, apps and programs updated as new updates will come with new security settings. Check on your PC or laptop that you have these set to automatic. There is nothing more annoying than a lengthy update when you need your computer so set it to update at a time where it’s least likely to be a disturbance - or if you prefer to manually update just ensure that you actually do this.
4️⃣ Keeping Your Smartphone Secure
A smartphone is basically just a small computer. Always use biometrics, a password or pin to access your device. Use antivirus on your smartphone and keep the software updated. If you use public WiFi networks be very careful of what you are doing while on these and use your mobile data or a VPN if accessing sensitive data. Public networks are insecure and can be susceptible to data breaches.
5️⃣ Passwords
Trying to remember passwords for everything is a nightmare but decent passwords are essential - the most secure passwords contain upper and lower case, number and symbols and are 8 characters or more. See below for more info on a password manager which can help you keep track. A tip that was given in the training I did was to use the first letter of each word in a sentence to help you remember e.g. I Like To Eat Easter Eggs Daily (you can guess what time of year this is😂) and then add a memorable number and symbol.
6️⃣ Phishing Emails/Texts
These are getting more and more sophisticated. Be suspicious! Hover over the links that are often contained in them and see if the site address is genuine. Check the 'from' email address and try and verify it. If you are still unsure ask someone else or phone/email/visit the company's actual website to check. These are getting so clever now and with the rise in AI it’s only going to get more and more difficult to differentiate. Make sure you have spam filters in your email and be doubly suspicious of anything being offered for free or involving refunds!
These of course are just my takeaways and I have no qualifications or expertise in this area. There is a ‘Cyber Security Small Business Guide’ on The National Cyber Security Centre website. You can also test your anti-virus software to make sure it’s up to scratch.
